Organisational Structure

Current Organisational Structure

KMC’s functional organisational structure can be categorised based on the following broad functions:

1. Governance including legislation and policy evolution and
2. Policy Execution/implementation.

General Council (Governance: Legislation and Policy Evolution)

This is the highest office of the Council and is headed by the Lord Mayor who is assisted by the Deputy Lord Mayor. Other members of the General Council include the Chief Executive Officer, Councillors (seventeen elected ward councillors and six other nominated councillors representing youths, women, Alkalolu, Civil Society, business community and the Council of Elders nominated by the Lord Mayor through the powers vested on him by the Local Government Act 2002) and Clerk to Council. It is responsible for legislation and policy evolution for the Council. This includes enacting bye laws, establishing committees for key sectoral/thematic areas such as Foreign Relations, Finance, Establishment, Planning and Development, Health and Environment, Markets, Trade and Tourism.

While the governance function of the Council is executed through the Office of the Lord Mayor, Deputy Lord Mayor, Councillors, Ward and Village Development Committees and Alkalous, the administration function is executed by the Office of the CEO with assistance from the Department of Administration and other departments including Finance, Planning & Development and Municipal Police.

Office of the CEO and General Management (Policy Execution)

The CEO is the technical head of Council and thus responsible for the day-to-day administration of the Council and ensures that legislation (bye-laws) and policies evolved by the General Council are implemented effectively. He is assisted directly by the Department of Administration headed by the Director of Administration (advises the CEO on policy and management issues and administration of secretariat, records and personnel services) and other departments including the following departments:

1. Department of Services headed by a director charged with the responsibilities of providing basic social services, particularly environmental sanitation. It also supports the decentralization strategy and provides technical advice to Council on matters relating to the activities of relevant stakeholders. The department has the following two units:

1. 1. Community Service Unit (provides capacity building and support for decentralised structures (ward and sub-ward development committees) in planning and linkages with development partners and the formation and training of CBOs) as well as resource mobilisation.
   2. Environment and Sanitation Unit (responsible for environmental/waste management).
2. Department of Finance headed by a director and is responsible for financial management in accordance with the Council’s Financial Manual derived from the Local Government Finance and Audit Act, 2004 and advises the CEO on financial matters. The Finance Department is sub-divided into the following units:
   1. Finance and Accounts Unit (receipt of payments, preparation of payment vouchers, salaries and other payments and financial statements).
   2. Debt Unit (debt recovery including serving sermons to defaulters and supporting the Municipal Court in prosecuting those defaulters).
   3. Rates Unit (registration, transfer and updating of properties including the production of demand notes for rates).
   4. License Unit (keeps inventory of businesses and issues trade license and collects trade license payments).
   5. Markets Unit (management of markets including collection of daily and monthly fees and canteen rents).
   6. Data and Valuation Unit (valuation of businesses and properties and data collection, analysis and management).
   7. IT Unit (IT management including IT equipment procurement advise and preparation and management of payroll)
3. Department of Planning and Development headed by a director and responsible for research planning, the designing, coordination and implementation of development programmes/projects).
4.  Municipal Police headed by a Commissioner and responsible for protecting Councils properties and staff, maintains peace and order, enforcement of revenue collection and debt recovery and supports the Environment and Sanitation unit).
5. Department of Internal Audit headed by a director and charged with ensuring internal compliance with Councils policies and relevant acts such as the LG Finance and Audit Act, 2004 and NAO regulations and recommendations.