Rates

Rates and Taxes revenue consists of the following subheadings:

• Residential

• Commercial / Industry

• Rate Arrears

• Government Rates

Invoicing Procedures for Rates and Taxes

  • All properties, houses and buildings within the Kanifing municipality must be registered with KMC showing the name and contacts of the owner(s);
  • The account department shall maintain an ELECTRONIC-REGISTER of all registered properties, houses and buildings with the municipality;
  • The Rates unit must likewise maintain a PHYSICAL-REGISTER of all registered properties, houses and buildings with the municipality;
  • Rates and Taxes invoices shall be raised for all registered properties, houses and buildings within the Kanifing municipality every financial year;
  • Rates and Taxes invoices shall be generated from the Matric system in triplicate copies – the original copy shall be issued to the property, house or building owner(s), the duplicate and triplicate copies shall be retained by the Rates unit and accounts departments respectively;
  • Account department shall use the triplicate copies of the Rates and Taxes invoices raised in Matric system to update the FinEX system on daily basis;
  • The respective Rates and Taxes G/L income accounts will be credited, while the property owner’s subsidiary ledger account will be debited;
  • All printed invoices must be signed by the Rates Manager before they are issued to respective properties, houses and buildings owners;
  • The Rates and Taxes unit shall deliver the invoices to the physical address of the property, house or building, or to the contact of the owner/caretaker of the property, house or building;
  • The Collectors shall evidence the receipt of invoices by properties, houses or buildings owners either through the receivers’ official stamps or the signature of any of its authorised personnel indicating date of receipt on the duplicate copy of the invoice retained by the Collectors;
  • The Rates and Taxes unit shall maintain a register of all invoices issued out with the particulars of the invoices such as nature of property, name of property owner, owner’s address/contact, invoice date, invoice number, invoice amount, date issued etc.;
  • The Rates manager shall reconcile the master invoice registers with individual Collectors file on a monthly basis to ensure that all invoices issued are properly accounted for by the Collectors concerned.

Payment Receipt for Rates and Taxes

  • Payment for Rates and Taxes invoices shall be made by registered properties, houses and buildings owners within 21 days of issuance or receipts of such invoices or demand notices;
  • Payments shall be made by any of: fund transfer, direct credit, or direct deposit to a KMC designated bank account, or by payment in cash/cheque to the Cashier at the KMC office;
  • All payments involving physical cash shall be made to the Cashier at KMC office. On no account shall payments in Cash or Cheque be made to Debt Collectors
  • Except where payment is made to the Cashier at KMC office, payers shall present evidence of payment such as telex copies, deposit slips, or credit advices to KMC Cashiers;
  • The Cashier can temporarily issue GTR receipts to payers pending the printing of official Receipts from FinEX accounting system;
  • The accounts department shall generate printed Receipts from FinEX accounting system for all payments evidenced by physical cash, telex copies, credit advices or deposit slips;
  • The Collectors shall distribute copies of official payment Receipts generated from FinEX accounting system to all Rates and Taxes payers.